Distracted driving is one of the leading causes of vehicle accidents, and businesses that rely on employees to operate vehicles—whether company-owned or personal—must take steps to mitigate the risks. According to the CDC, an average of nine people are killed daily in crashes involving distracted driving. Creating a clear and enforceable distracted driving policy is essential to protecting employees, reducing liability, and ensuring compliance with safety regulations.
Key Components of a Strong Distracted Driving Policy
- Define the Purpose – Employees need to understand why the policy exists. The primary goal is to prevent accidents, save lives, and protect the company from financial and legal repercussions.
- Establish Scope – The policy should apply to all employees who drive for business purposes, including those using personal vehicles.
- Outline Prohibited Behaviors – Clearly define distracted driving types, including:
- Manual distractions (texting, eating, adjusting controls)
- Visual distractions (looking at a phone, reading maps)
- Cognitive distractions (daydreaming, intense conversations)
- Auditory distractions (loud music, speakerphone use)
- Address Cellphone Use – Many states prohibit handheld cellphone use while driving. Businesses should consider banning all phone use, even hands-free, or at minimum require brief, focused interactions.
- Include Technology & Safety Measures – Businesses can implement telematics systems, cellphone-blocking technology, and AI monitoring to track unsafe behaviors and reinforce safe driving habits.
- Require Pre-Trip Safety Measures – Employees should adjust mirrors, seats, climate controls, and navigation settings before starting a trip.
- Provide Training & Reinforcement – Employees should undergo regular training on the risks of distracted driving. Companies can also share real-life case studies and interactive discussions to reinforce safe driving habits.
- Implement & Enforce Consequences – The policy should include clear disciplinary actions for violations. Consistency is key to ensuring fairness and compliance.
Why a Distracted Driving Policy Matters
A well-defined distracted driving policy helps prevent accidents, protects employees, and strengthens the company’s reputation. Employers should review and update their policies regularly to reflect new laws and best practices.
Need assistance developing your policy? Contact McHugh Insurance Group for expert guidance on workplace safety and risk management.