The internet is essential for business, but without clear guidelines for how it’s used at work, companies can face serious issues, ranging from productivity loss to legal liability.
Many employers assume their staff knows what is or isn’t appropriate to do online. But in today’s workplace, that assumption can lead to harassment claims, security breaches, or compliance violations. That’s why every business, regardless of size, should have a written, enforceable Internet usage policy.
Key Risks of Unmonitored Internet Use
- Harassment or Discrimination: Viewing or sharing offensive material, even unintentionally, can create a hostile work environment.
- Legal Exposure: Employers can be held responsible for illicit activity or inappropriate content viewed or distributed using company devices.
- Productivity Drain: Employees spending excessive time on personal browsing during work hours leads to lost productivity and wasted payroll.
- Cybersecurity Threats: One click on a malicious link can introduce malware or viruses into your company’s systems.
What a Strong Policy Should Include
- Acceptable vs. unacceptable uses of company internet
- Monitoring and enforcement procedures
- Consequences for policy violations
- Guidelines for personal use of company devices
- Email and communication expectations
Enforcing this policy equally and consistently across all departments is key. It not only sets clear expectations but also protects the business from claims of negligent supervision.
A solid internet usage policy helps mitigate risk, promotes professionalism, and protects your business from liability. Not sure where to start? Contact McHugh Insurance Group for guidance on building and implementing your policy.